Extra Duty Pay Procedures
In order to ensure compliance with State, Local and Federal expenditures, San Benito C.I.S.D. has implemented procedures to certify only allowable payroll costs are charged to state, local and federal funds.
The Federal Programs Director and/or Grant Manager will meet with campus representatives and go over guidelines established in the grant such as allowable expenditures, grant period, reporting procedures, and backup documentation that must be filed for every grant.
Before services are rendered for Extra Duty pay, pre-approval will need to be obtained through the Pre-Approval Form. After approval is obtained the Campus/Department will assure that the proper funding is in place for the service to be provided. Services will be tracked or uploaded through the Skyward system. After services are rendered, approval for final payment will be through the Skyward system. A copy of the Pre-Approval form must be provided to the payroll department for final payment to be issued along with all Skyward approval requirements.
